Personal data policy


Our ambition at Amgros is to protect all the personal data we process.

This personal data policy is about how we (Amgros i/S) process the personal data that we obtain. The personal data policy is used when we are the data controller for the personal data about you that we process.

Personal data means any information relating to an identified or identifiable natural person. In other words, any data that can directly or indirectly be traced to you.

USE OF COOKIES ON OUR WEBSITE

We process personal data about the following categories of registered individuals:

  • Visitors to our website

Personal data is collected from you via cookies.

We process the following types of personal data:

  • IP addresses
  • Behaviour on the website (e.g. sub-pages visited, time of the visit, etc.)

We process the personal data to:

  • Remember your preferences in order to adjust our website so that you have a better user experience
  • Generate statistics on your visits to our website in order to understand how visitors interact with our website

Our processing is limited to the personal data that is necessary to meet these purposes.

The legal basis for processing your personal data is as follows:

You have given consent to the processing of your personal data for one or more specific purposes, see Article 6(1)a of the General Data Protection Regulation.

We disclose or transmit your personal data to:

  • Data processors (for example IT suppliers)

We can retain your personal data for up to two years from collection via cookies, after which we will erase the data, unless we are legally obligated to keep it for a longer period.

You can read more about our use of cookies in our cookie policy.

WHEN WE REGISTER APPLICANTS

We process personal data about the following categories of registered individuals:

  • Job applicants

Personal data is collected from you.

We process the following types of personal data:

  • General personal data, including:
    • Name
    • Address
    • Telephone number
    • Email address
    • Age
    • Other information in a job application, CV and exam certificates

We process the personal data to:

  • Assess and select applicants for job positions

Our processing is limited to the personal data that is necessary to meet these purposes.

The legal basis for processing your personal data is as follows:

Processing of personal data is necessary to perform procedures agreed at your request prior to entering into a contract, see Article 6(1)b of the General Data Protection Regulation.

We disclose or transmit your personal data to:

  • Data processors (for example IT suppliers)

We can retain your personal data for up to six months from receipt of your application, after which we will erase the data, unless we are legally obligated to keep it for a longer period.

WHEN WE REGISTER COOPERATION PARTNERS

We process personal data about the following categories of registered individuals:

  • Cooperation partners

Personal data is collected from you.

We process the following types of personal data:

  • General personal data, including:
    • Name
    • Title
    • Place of work
    • Telephone number (work)
    • Email address (work)
    • Data contained in free text fields, chat functions, e-mails, etc.

We process the personal data to:

  • Communicate with our cooperation partners

Our processing is limited to the personal data that is necessary to meet these purposes.

The legal basis for processing your personal data is as follows:

The processing of personal data is necessary so that we or a third party can pursue a legitimate interest, and your interests or fundamental rights and freedoms are not assessed be overridden by this, see Article 6(1)f of the General Data Protection Regulation. The legitimate interest(s) pursued is/are to be able to communicate with our cooperation partners, irrespective of whether there is a contractual relationship between Amgros and the undertaking that the person concerned represents. We disclose or transmit your personal data to:

  • Data processors (for example IT suppliers)

We can retain your personal data until the cooperation ceases, after which we will erase the data, unless we are legally obliged to keep it for a longer period.

WHEN WE REGISTER GUESTS

We process personal data about the following categories of registered individuals:

  • Guests at Amgros I/S

Personal data is collected from you.

We process the following types of personal data:

  • General personal data, including:
    • Name
    • Place of work

We process the personal data to:

  • Ensure knowledge about the persons who visit Amgros I/S

Our processing is limited to the personal data that is necessary to meet these purposes.

The legal basis for processing your personal data is as follows:

The processing of personal data is necessary so that we or a third party can pursue a legitimate interest, and your interests or fundamental rights and freedoms are not assessed be overridden by this, see Article 6(1)f of the General Data Protection Regulation. The legitimate interest(s) pursued is/are to be able to have knowledge about the persons who visit Amgros I/S.

We disclose or transmit your personal data to:

  • Data processors (for example IT suppliers)

We can retain your personal data until the end of the business day on which you visited us. After which we will erase the data, unless we are legally obligated to keep it for a longer period.

NEWSLETTER

We process personal data:

  • Customers
  • Cooperation partners
  • Visitors to our website

Personal data is collected from you.

We process the following types of personal data:

  • General personal data, including:
    • Name
    • Email address

We process personal data in order to distribute:

  • General newsletters from Amgros
  • Briefings from Horizon Scanning
  • Overviews from Horizon Scanning

Our processing is limited to the personal data that is necessary to meet these purposes.

The legal basis for processing your personal data is as follows:

With regard to distribution of marketing materials, you have given consent to the processing of your personal data for one or more specific purposes, see Article 6(1)a of the General Data Protection Regulation.

We disclose or transmit your personal data to:

  • Data processors (for example IT suppliers)

We can retain your personal data until you withdraw your consent. After this, we will erase the data, unless we are legally obligated to keep it for a longer period.

YOUR RIGHTS

According to the General Protection Regulation, you have a number of rights regarding our processing of your personal data.

You have the right to access your data that we process, as well as a number of additional data.

You also have the right to demand that we rectify incorrect information about you. In this event, you will also have the right to demand that we erase information about you. Furthermore, in certain circumstances, you will be able to require that we restrict our processing of your personal data. In some cases, you will also have the right to object to our otherwise lawful processing of your personal data.

Finally, in some cases, you have the right to data portability, which entails a right to receive your personal data in a structured, commonly used and machine-readable format, and have those data transmitted from us to data controller.

You can read more about your rights in the Danish Data Protection Agency guidelines on the data subject's rights on the Danish Data Protection Agency website.

CONSENT

If our processing of your data is based on your consent, you may withdraw your consent at any time by contacting us. You can also contact us if you do not want to be registered as a cooperation partner.

If you withdraw your consent, please note that we will not be able to further process your data, unless we are legally or contractually obligated to do so.

However, note also that withdrawing your consent will not affect the lawfulness of our processing of your data based on your previous consent and up to the time of withdrawal. Withdrawing your consent will therefore only take effect from this date.

CONTACT

Contact our data protection officer if you want to exercise your rights described above, if you want to appeal, or if you have any questions regarding this personal data policy. Send an email to amgros@amgros.dk and write “DPO” in the subject field.

If you do not want to be registered as a cooperation partner, please send an email to amgros@amgros.dk and enter “CRM” in the subject line. In the mail itself, write that you do not want to be registered as a cooperation partner.

You can also complain to the Danish Data Protection Agency about our processing of your personal data. Read more about this on the Danish Data Protection Agency website.

This personal data policy is regularly updated. Most recently updated on 20 June 2022.

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